Now that you’re engaged, it has probably dawned on you that you have a new job title: event planner. And anyone who has planned a party before will know that there are a lot of logistics involved. So how do you stay organized throughout this process? How do you take advantage of the deals? Where do you look?

Here is a quick and easy guide for the wedding planning newbie.


1. Use Dropbox.  Hands down one of our favorite apps out there.  Great way to back up your files as well as share them with others without having to email or upload. Simply drag and drop.  You can get up to 16 gigabytes for free.  Whether you use it for wedding planning or not, it’s definitely an app that you should have.

  • Practical use #1: Create vendor folders and save all contracts there. Easily share folders with relatives, your wedding planner, etc.
  • Practical use #2: Create a bridesmaid folder and share dress measurement instructions, photos, activities, etc.

2. Go Google: Google Drive. If you don’t have a Google email address go get one. If you do have a Google email address and don’t know what Google Drive is, keep reading. Google Drive is an app that allows anyone with a Google email address to upload and share documents on the Google server.  The cool thing is that multiple people can view and edit the document at the same time.  Its a great brainstorming tool, and another great way to collaborate virtually. You do need to login to Google to use this tool, but you get 16 TB of space!

  • Practical Use #1: Upload guests addresses on a spreadsheet, access from any computer, and use this for years to come
  • Practical Use #2: Use as a brainstorming platform with your wedding planner, fiance, bridesmaids.

3. Stay Organized. What do you have Teux Deux?   Download this simple and great daily planning tool. Here at Idojour, we live and breathe by our Teux Deux lists. We love that it’s clean, neat, and clutter free.

4. Monitor flash sales and act quickly to get the discounts.  Flash sales often run for 48 hours, during which time can benefit deep discounts.  Bookmark your favorite flash sale sites and websites that offer good sales. Keep tabs on the sales, and don’t be afraid to buy!  Just be sure to double check the return policies. Here are some of our favorites that should be on your radar:

  • Rue La La
  • Gilt
  • Idojour
  • The Aisle New York
  • BrideRush

5. Don’t reinvent the wheel. Download free printables.  You can find the most amazing cards, table numbers,signs, and so much more online.  Test out printing on bond paper, and it it’s something you think will work, print out on cardstock, labels, etc.

  • Idojour
  • Wedding Chicks
  • Emmaline Bride
  • Hostess with the Mostess

6. Take advantage of the free planning tools (timelines, budgets, free websites, planners). All of the major wedding portals have them – Brides, Martha Stewart Weddings, TheKnot and our personal favorite, WeddingWire.

7. View vendor portfolios online. Sites like BridesView and StyleMePretty allow you to search by city or state, where you’ll be able to browse through dozens of real weddings complete with links to vendors.

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